Family Office Financial Services (FOFS)
  • 22-Feb-2019 to 23-May-2019 (PST)
  • Finance
  • Los Angeles, CA, USA
  • Full Time

Background

Family Office Financial Services, LLC provides finance, accounting, human resources, technology, communications, executive administration and additional support to the Broad family, The Broad, The Eli and Edythe Broad Foundation, The Broad Center, The Broad Art Foundation, and Family Office Investment Services.

The Eli and Edythe Broad Foundation was established by philanthropists Eli and Edythe Broad to advance entrepreneurship for the public good in education, science and the arts. The Broad Center develops leaders to transform America's urban public school systems. The Broad Art Foundation is a lending library of the over 2,000 works of contemporary art in the Broad collections. The Broad is a contemporary art museum in downtown Los Angeles.  Family Office Investment Services oversees the endowment of the foundations.

Job Description

The Finance Assistant will support the accounting and investment teams with the administrative functions related to accounting, investment, tracking and oversight of the family and foundations' investment portfolios.

Key responsibilities will include, but will not be limited to:

Administrative Assistant

  • Provide administrative support including meetings/calls/travel coordination, calendaring, completing expense reports, answering phones and greeting guests
  • Create and maintain electronic files for an extensive and ever-growing portfolio of investments
  • Prepare correspondence/memos and collect signatures
  • Handle clerical duties such as scanning, formatting, faxing trade tickets, copying, printing documents and sorting mail

Investment Assistant

  • Promptly download and circulate cash flow notices and investment documents (e.g. capital account statements, financials, due diligence materials, research reports)
  • Maintain contacts database and various investment-related schedules using Excel
  • Execute external requests by banks and fund managers in connection with fund amendments, non-disclosure agreements, documentation, as well as internal requests related to capital calls, distributions and redemptions
  • Assist team with Investment Committee materials and presentations
  • Track the receipt of tax forms and follow up with banks and fund managers for outstanding documents
  • Complete ad hoc projects

Accounting Assistant

  • Responsible for daily bookkeeping tasks including check runs, maintaining proper documentation and determining general ledger coding
  • Record journal entries including daily retail transactions and bi-monthly payroll
  • Responsible for monthly bank reconciliations 
  • Resolve vendor issues / inquiries
  • Provide support for audit requests
  • Complete ad hoc projects

Qualifications

The ideal candidate will possess:

  • An outstanding academic and professional record
  • A bachelor's degree from an accredited college or university is a must; college coursework in statistics, accounting, economics and/or finance is a plus
  • Two to five years of administrative, accounting/bookkeeping or research experience in a professional environment, which may include internships, work-study or part-time employment
  • Strong communication skills, the ability to learn quickly and exceptional attention to detail and accuracy
  • Strong proficiency in Word, Excel, PowerPoint and other MS Office applications, and experience with an accounting software a plus
  • A superior work ethic, multi-tasking skills and "whatever it takes" attitude
  • A high degree of professionalism and the ability to handle sensitive or confidential information with discretion

Employment is contingent upon a satisfactory background and reference check, which will include a full credit and criminal report as well as verifications of employment and educational records. You must be legally authorized to work in the United States.

Location

This position is based in Los Angeles, California. Regular attendance in-office is required. 

 Compensation

The appointee's compensation package will be based on experience. FOFS offers excellent benefits including a variety of health plans and 401(k) plan.

To Apply

To be considered for this position, please upload your letter of interest and resume.  We will only contact candidates chosen for further consideration. No phone inquiries please.  

Equal Opportunity Employer

Family Office Financial Services, LLC does not discriminate on the basis of race, color, religion, ethnic or national origin (including associational and perception-based harassment and discrimination based on national origin), ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

Family Office Financial Services (FOFS)
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