Family Office Financial Services (FOFS)
  • 23-Apr-2018 to 23-Jun-2018 (PST)
  • Human Resources
  • Los Angeles, CA, USA
  • Full Time

Background

Family Office Financial Services, LLC provides finance, accounting, human resources, technology, communications, executive administration and additional support to The Eli and Edythe Broad Foundation, The Broad Center, The Broad Art Foundation, Family Office Investment Services, and The Broad.

The Eli and Edythe Broad Foundation was established by philanthropists Eli and Edythe Broad to advance entrepreneurship for the public good in education, science and the arts. The Broad Center develops leaders to transform America's urban public school systems. The Broad Art Foundation is a lending library of the over 2,000 works of contemporary art in the Broad collections. The Broad is a contemporary art museum in downtown Los Angeles. Family Office Investment Services oversees the endowment of the foundations.

Job Description

 Family Office Financial Services seeks an experienced payroll and benefits coordinator to ensure the accurate and timely processing of payroll and benefit transactions, and to support a small HR team. This position will be responsible for payroll and benefits for six separate entities with approximately 300 employees total. The selected candidate must be smart, self-motivated and highly detail- and process-oriented. 

Key responsibilities will include, but will not be limited to:

Payroll

  • Prepare semi-monthly payroll for six separate entities, with exempt and non-exempt staff
  • Ensure appropriate earnings and deductions are applied to paychecks
  • Ensure electronic timesheets are complete, accurate and approved by specified deadlines; follow up with employees and supervisors as necessary; and ensure time off is recorded into the system in a timely manner
  • Calculate manual payroll checks (for terms, bonuses, missed hours), submit them to the accounting team, and ensure they are properly accounted for in payroll
  • Maintain digital and physical payroll records
  • Apply garnishments as necessary

 

Benefits

  • Reconcile monthly benefit invoices and prepare department breakdowns using pivot tables
  • Process benefit enrollments and terminations with carriers, and follow up as necessary to resolve enrollment issues
  • Process contributions to various benefit and insurance plans

Additional Duties

  • Provide administrative support to the team including downloading and distributing faxes, sorting HR mail, preparing new hire kits, filing (digital and physical), etc.
  • Assist with other projects as necessary

Qualifications

The successful candidate will have:

  • A minimum of two years of experience with processing payroll for multiple entities/payrolls
  • A minimum of two years of experience in a professional, fast-paced, formal business environment
  • Experience processing benefit invoices/enrollments
  • Demonstrated discretion
  • Excellent written and oral communication skills
  • Strong organizational skills with the ability to prioritize and meet deadlines while maintaining a high attention to detail
  • Highly proficient in Word, Excel and Outlook
  • A bachelor's degree from an accredited college or university
  • Experience with Payday/iSolved is preferred

In addition, the candidate must:

  • Be respectful, honest and ethical
  • Manage multiple tasks simultaneously
  • Be intelligent
  • Be highly organized
  • Be flexible, dedicated, resourceful, energetic and creative
  • Exercise superb judgment
  • Be service-oriented and a team player

Employment is contingent upon a satisfactory background and reference check, which will include a full credit and criminal report as well as verifications of employment and educational records. You must be legally authorized to work in the United States.

Location

This position is based in Los Angeles, California. Regular attendance in-office is required. 

Compensation

The appointee's compensation package will be based on experience. FOFS offers excellent benefits including a variety of health plans and 401(k) plan.

To Apply

To be considered for this position, please upload your letter of interest and resume.  We will only contact candidates chosen for further consideration. No phone inquiries please. 

Equal Opportunity Employer

Family Office Financial Services, LLC does not discriminate on the basis of race, color, religion, ethnic or national origin, ancestry, marital status, sex, gender, gender identity, gender expression, age, medical condition (as defined by California Law), genetic information, physical or mental disability, sexual orientation, military or veteran status, or any other status protected by applicable law with regard to employment opportunities.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

Family Office Financial Services (FOFS)
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